EH&S Style Guide

14 plain paper. If there are a few lines going onto the next page, the font size can be changed to 10 pt to accommodate one page and to have a cleaner look to your letter. Consistency is the key. Use one spaces between sentences throughout your document. Follow the style guide for formatting. LETTER EXAMPLE Certified Mail Return Receipt Requested October 19, 2007 Dr. John Doe Make Believe, Inc. 123 Street, Suite 1 Funtown, IA 12345 Dear Dr. Doe: Sincerely, A David Inyang, PhD Assistant Vice President Enclosure cc: Steven Couchman Forms Font should be arial or univers size 11. If there are a few lines going onto the next page, the font size can be changed to 10 pt to accommodate one page and to have a cleaner look to your form Below is the template for the header. Footer will include Reviewed and the year. Some may have a footer instead of a header. Environmental Health and Safety | 2408 Wanda Daley Drive | Ames, IA 50011-3602 | Ph: (515) 294-5359 | www.ehs.iastate.edu Consistency is the key. Follow the style guide for formatting. Put the area code in front of all phone numbers, even (515). Arial 11; Left margin must line up with letterhead If going Certified – should indicate above the date in bold & underlined (one exception to the underline rule 1 line between certified request & date Center your letter on the page unless it’s a very short letter three lines between date & address Address with Dr., Mr., or Ms. two spaces between state & zip 1 line between address & salutation & body (: after salutation) 1 line between the body of your letter and closing 3 lines between the closing and name Titles (especially Ph.D.) must be included with the name Job title is listed on the next line 1 line between job title & Enclosure (only if attachments) 1 line between Enclosure (or job title) & cc: address of individual being copied is helpful if off campus

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