Employee Helpful Stuff

16 Employee Helpful Stuff For more information see Postal and Parcel. will be used on all mail to show when it was received. Certificates and awards received through the mail will have the envelope stamped, not the certificate. Routing Information: Items such as catalogs and training flyers are often routed to a number of staff members for their information. Routing slips are available in the Distribution Center. Mailboxes: Check your mailbox daily. Packages: When packages are received by UPS, Fed Ex, or Central Stores, admin staff will contact the recipient there is a package for them. After the recipient checks the package they need to sign and date the packing slip and give to the account clerk. Outgoing Mail Admin staff assists with all outgoing mail to ensure the appropriate copies are made for the subject and reading files. Copies of enclosures are made for the subject files. When preparing documents for mailing, copies of letters are made and sent to all cc: people. If the cc: people also need copies of any enclosures, inform the person assisting you. Procedure for shipping off-campus is available on the Postal and Parcel Services web page. Campus Mail : Put in Campus Mail bin. Mail being distributed on campus does not have postage fees. Campus mail is also delivered to the ISU Research Park (2501, 2625, and 2901 only), the Applied Sciences Complex, USAC. U.S. Mail: Put in U.S. Mail bin. Admin staff will bundle U.S. mail and attach a mail instruction card. The instruction card identifies how the mail should be mailed by Postal and Parcel Services. Certified Mail, Return Receipt Requested: All correspondence sent to regulatory agencies should be sent certified mail, return receipt requested. The appropriate certified mail notations for documents and envelopes are contained in the Correspondence section. Return Receipt Green Card: When an item is sent return receipt requested, Postal and Parcel Services will send back to EH&S a Certified Mail Receipt, after the package delivered we will receive a green return receipt card it contains the signature of the person receiving the document and is our proof of receipt. These two items are stapled together onto the subject file copy of the correspondence that was sent. Reduce Junk Mail: If you are receiving mail that you do not want, let the admin staff know to remove you from the vendor’s mailing list. Returns: The following documentation is needed to return items to the vendors: copy of the packing slip, invoice, and any other pertinent information. The account clerk will make appropriate copies and