Employee Helpful Stuff

34 Employee Helpful Stuff E. Budget and Procurement BUDGET REPORTS The account clerk reconciles EH&S accounts monthly. Program managers should review and monitor their budgets using the reports located on the R drive. Account summaries for the 701 and 202 are also located at H: Admin: Budget Reports: FY--. CONTRACTS EH&S has contracts with various vendors. If you have questions, please see your program manager or account clerk. For a list of university contracts. CYBUY ISU has contracted pricing through various supply vendors. Procurement Services prefers we use cyBuy whenever possible, so when ordering any kind of supply, check cyBuy first. If you find an item cheaper at another location, give documentation to account clerk to get approval from Procurement Services to buy elsewhere. A training course is available through Learn@ISU for cyBuy users. Employees may sign up for this or use the procurement resources. OFFICE SUPPLIES General office supplies are located in the Distribution Center. EH&S provides pens, note pads, post-it notes, and other general desk/office supplies. Binders, dividers, folders, and other bigger items are located in the Library/Document Center. If you need a large amount of an item for a project, or used only by your group, use your program area’s supply account. Any items not regularly stocked can be purchased on cyBuy, with manager approval. PROOF OF RECEIPT A proof of receipt (usually a packing list) is needed for any items purchased with university funds. Please sign and date the packing list, scan for Procurement Specialist, and put packing lsip in recipt bin in the Mailroom. If a package arrives without a packing slip, submit a proof of delivery or a shipment confirmation instead. If none of these is available, please notify the account clerk the package was received without documentation. PURCHASING Submit to the Finance Service Team / PES