Hot Work Permit Guidelines

Hot Work Permit Guidelines 2

Hot Work Permit Guidelines 3 Directory of Service and Emergency Providers Services Environmental Health and Safety 2408 Wanda Daley Drive | (515) 294-5359 Iowa State University Occupational Medicine Department G11 Technical and Administrative Services Facility (TASF), 2408 Pammel Drive | (515) 294-2056 McFarland Clinic PC, Occupational Medicine 1018 Duff Avenue | (515) 239-4496 Thielen Student Health Center 2647 Union Drive | (515) 294-5801 Emergency Emergency - Ambulance, Fire, Police 911 Department of Public Safety/ Iowa State University Police Armory, 2519 Osborn Drive | (515) 294-4428 Mary Greeley Medical Center 1111 Duff Avenue | (515) 239-2011 Non-discrimination Statement “Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 3350 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515 294-7612, email eooffice@iastate.edu”

4 Hot Work Permit Guidelines Table of Contents Directory of Service and Emergency Providers 3 Non-discrimination Statement 3 A. Introduction 5 B. Who’s involved in the Hot Work Permit process? 6 C. What is the process for obtaining a Hot Work Permit? 7 D. What safety measures are required by the Hot Work Permit? 8 The 35-Foot Rule 8 Fire Detection and Suppression 8 Fire Watch 8 General Guidelines 8 E. Is a Hot Work Permit always required? 10 Designated Hot Work Rooms 10 Operations Not Requiring a Hot Work Permit 10 F. Are there any situations when hot work is not allowed? 12 Non-permissible Hot Work Situations 12 G. What hot work safety training is required? 13 EH&S Training 13 Departmental Training 13 H. Are there hot work requirements for contractors? 14 Do you have hot work related questions? 14 I. Hot Work Fire Facts 15

5 Hot Work Permit Guidelines A. Introduction Hot work operations include welding, brazing, torch cutting, grinding, and torch soldering. These operations create heat, sparks, and hot slag that have the potential to ignite flammable and combustible materials in the area surrounding hot work activities. The United States averages 12,630 hot work fires resulting in $308.9 million in property damages and 31 deaths per year. A single hot work fire can be devastating, as occurred in the hot work fire at the Old Capitol in Iowa City (above). The repairs and restoration work associated with this fire resulted in the expenditure of over $5 million. Hot work is frequently performed in Iowa State University facilities. The university Hot Work Permit Program was developed in accordance with OSHA regulations, NFPA recommendations, and the Hot Work Permit Policy with the goal of preventing hot work fires. The purpose of this booklet is to outline the requirements of the Iowa State University Hot Work Permit Program. Fire caused by hot work

6 Hot Work Permit Guidelines B. Who’s involved in the Hot Work Permit process? Department Supervisors oversee the Hot Work Permit program for hot work operations under their supervision. Supervisors are responsible for designating employees as Permit Authorizing Individuals (PAI), who will issue Hot Work Permits. EH&S will provide blank hot work permit forms Request Blank Hot Work Permit Forms. A sample of the hot work permit form, Hot Work Permit Form. • Any employee who has successfully completed hot work safety training may be a PAI. • Hot Work Operators are allowed to be PAI, but they are not allowed to issue their own hot work permits. A Permit Authorizing Individual (PAI) inspects hot work sites prior to the start of hot work operations using the checklist found on the Hot Work Permit Form. When a fire watch is required, the PAI will designate an employee to serve as Fire Watch. Once all requirements on the forms have been satisfied and the form is signed by a PAI, the document becomes a Hot Work Permit and must be posted in the area where hot work is to be performed. Hot Work Operators (HWOs) are employees who perform hot work operations. An HWO must always obtain a Hot Work Permit before beginning hot work. A Fire Watch is posted to monitor the safety of hot work operations and watch for fires. Fire Watches are posted by a PAI if the situation requires one, during hot work, and for at least 30 minutes after work has been completed. Any employee who has successfully completed hot work safety training can serve as the Fire Watch. See page 6 for information regarding circumstances that require a Fire Watch. A HWO performing hot work.

7 Hot Work Permit Guidelines A Hot Work Operator determines a need for hot work. The Hot Work Operator ensures the area around hot work activities is in compliance with the safety requirements of the Hot Work Permit. The Hot Work Operator contacts a Permit Authorizing Individual. The Permit Authorizing Individual inspects the hot work site and completes the Hot Work Permit Form. The Hot Work Operator can then begin hot work. Once all permit safety guidelines are satisfied, the Permit Authorizing Individual signs and posts the permit. The Permit Authorizing Individual posts a Fire Watch if the situation requires one. C. What is the process for obtaining a Hot Work Permit?

8 Hot Work Permit Guidelines D. What safety measures are required by the Hot Work Permit? The 35-Foot Rule • All flammable and combustible materials within a 35-foot radius of hot work must be removed. • When flammable and combustible materials within a 35-foot radius of hot work cannot be removed, they must be covered with flame-retardant tarps and a fire watch must be posted. • Floors and surfaces within a 35-foot radius of the hot work area must be swept free of combustible dust or debris. • All openings or cracks in the walls, floors, or ducts that are potential travel passages for sparks, heat, and flames must be covered. Fire Detection and Suppression • A fire extinguisher must be readily available and accessible. • Entire building smoke detection and alarms systems cannot be shut down. When building smoke detection and alarm systems may be affected by hot work, contact: Facilities Planning and Management (FP&M) at (515) 294-5100 or Department of Residence (DOR) at (515) 294-3322 • Automatic sprinkler systems may not be shut down to perform hot work. When sprinkler systems may be affected by hot work, contact: FP&M at (515) 294-5100 or DOR at (515) 294-3322. Fire Watch A Fire Watch must be posted by a Permit Authorizing Individual (PAi) if the following conditions exist: • Combustible materials cannot be removed from within a 35foot radius of the hot work. • Wall or floor openings within a 35-foot radius of hot work expose combustible materials in adjacent areas, including concealed spaces in walls or floors. • Combustible materials are adjacent to the opposite side of partitions, walls, ceilings or roofs and are likely to be ignited. • The Permit Authorizing Individual deems it is necessary. General Guidelines • Work should be performed using alternative methods other

9 Hot Work Permit Guidelines than hot work whenever possible. • Hot work should be performed in designated hot work rooms whenever it is practical. • AHot Work Permit is valid for one day and one area and should be posted in the area of hot work for the duration of the activity. • A copy of every permit shall be filed by the PAI in a location designated by the supervisor and kept for a period of at least six months. • A fire extinguisher must be present when performing hot work. Hot work performed next to a fire extinguisher

10 Hot Work Permit Guidelines E. Is a Hot Work Permit always required? Designated Hot Work Rooms A designated hot work room is a permanent location designed for hot work. These rooms do not require a permit to perform hot work. For a space to be classified as a designated hot work room, it must meet the following requirements: • A Designated Hot Work Area must be noncombustible fireresistive construction. • It must be suitably segregated from adjacent areas. • It must be equipped with fire extinguishers. • It must be inspected and approved by EH&S. Upon request, EH&S will inspect departmental hot work locations to receive Designated Hot Work Area status. EH&S will help the department develop an SOP that includes the following considerations: (Return, and bullets) • ventilation • PPE use and storage • area limitations for use • management inspection requirements Designated Hot Work Areas must be inspected and certified by EH&S Fire Safety. All hot work completed in areas not certified by EH&S must be performed under the Hot Work permitting process. Designated Hot Work Areas will be reinspected and certified by EH&S Fire Safety annually. Request Designated Hot Work Area Inspection. Operations Not Requiring a Hot Work Permit Operations that produce a flame, sparks, hot slag or enough heat to ignite combustible materials should be considered hot work with a few exceptions. The following operations do not require a Hot Work Permit: • bunsen burners in laboratories • fixed grinding wheels • electric soldering irons • cooking operations All operations that produce open flames, hot sparks, or metals that could ignite combustible materials should be handled with care and treated with fire safety in mind. Designated hot work room

11 Hot Work Permit Guidelines Hot work equipment If you are unsure if an operation is considered hot work, please contact Environmental Health and Safety at (515) 294-5359.

12 Hot Work Permit Guidelines F. Are there any situations when hot work is not allowed? Non-permissible Hot Work Situations Hot work is not permitted when the following conditions exist: • In sprinklered buildings where the entire sprinkler system is impaired. • When an entire building fire detection system is shut down. • In the presence of explosive atmospheres where mixtures of flammable gases, vapors, liquids, or dusts may exist. • In tanks, drums, or other containers and equipment that contain or previously contained materials that could create explosive atmospheres.

13 Hot Work Permit Guidelines A contractor performing hot work G. What hot work safety training is required? EH&S Training Individuals involved in hot work are required to complete hot work training, including supervisors, permit authorizing individuals, hot work operators, and fire watch personnel. The following EH&S courses must be completed: • Hot Work Permit Training - required upon initial assignment and refresher training required every five years. • Fire Extinguisher Training - required once a year. It is strongly recommended that the hands-on classroom training be completed for the initial class. The online fire extinguisher training course may be completed for the yearly refresher requirement. Departmental Training Managers shall train employees on departmental Hot Work Permit procedures and specific safety procedures for the type of hot work equipment used. This training shall be completed upon initial assignment and cover the following subjects: • Safety procedures specific to the equipment used. • Required personal protective equipment for job tasks. • Identification of Permit Authorizing Individuals and how they can be contacted. • Where to file copies of completed Hot Work Permits. • Locations of designated hot work rooms where a Hot Work Permit is not required.

14 Hot Work Permit Guidelines H. Are there hot work requirements for contractors? Outside contractors working on the Iowa State University campus are required to have hot work safety procedures as a part of their project safety programs. Contractors working on capital projects at Iowa State University are required to follow the hot work guidelines outlined in project specifications. Do you have hot work related questions? If you have any questions regarding hot work or would like more information, call Environmental Health and Safety at (515) 294-5359.

15 Hot Work Permit Guidelines I. Hot Work Fire Facts The top ten materials most frequently ignited by welding torches in non-residential structure fires 1. Thermal or acoustical insulation (11%) 2. Unclassified form of material (9.8%) 3. Structural member or framing (9.6%) 4. Rubbish, trash or waste (6.7%) 5. Dust, fiber, or lint (6.6%) 6. Exterior roof covering or finish (5.8%) 7. Accelerant or other gas or liquid in or from pipe or container (4.0%) 8. Fuel (3.9%) 9. Interior wall covering (3.9%) 10. Box, carton, or bag (3.7%) The top ten areas of fire origin for non-residential welding torch structure fires 1. Maintenance shop or area (11.9%) 2. Process or manufacturing area (8.8%) 3. Attic, ceiling/roof assembly, or concealed space (6.5%) 4. Wall assembly or concealed space (6.5%) 5. Garage (6.5%) 6. Machinery room or area (5.6%) 7. Product storage area, tank, or bin (4.9%) 8. Exterior roof surface (4.6%) 9. Exterior wall surface (3.6%) 10. Duct (3.0%)

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